How HOTSHOP Scaled Sales Conversions and Streamlined Operations with Intelligent Automation

HOTSHOP is a premium boutique fitness studio delivering high-energy, community-driven workout experiences.

Operating on MarianaTek for billing and operations, HOTSHOP needed a modern engagement platform to:

• Drive more conversions
• Improve sales efficiency
• Deliver personalized member experiences at scale

The Challenge

HOTSHOP was previously using BrandBot, but faced critical limitations:

Inconsistent Automations

• Messages didn’t always trigger reliably
• Missed follow-ups led to lost opportunities

Limited Customization

• Couldn’t tailor outreach based on member behavior
• Rigid workflows restricted creativity

Disconnected Sales Workflow

• No centralized system for managing conversations
• Limited visibility across team activities

👉 Result:
Sales processes were fragmented, manual, and difficult to scale.

The Solution: Gleantap + MarianaTek

By implementing Gleantap alongside MarianaTek, HOTSHOP built a fully automated, data-driven engagement engine.

Multi-Stage Lifecycle Automation

HOTSHOP designed journeys across the entire customer lifecycle:

1. Lead → Intro Journey

• Automated follow-ups for new leads
• Personalized nudges to book intro classes
• Multi-channel outreach (SMS + Email)

2. Intro → Active Conversion

• Targeted messaging based on engagement
• Timely reminders to convert to membership
• Behavioral triggers based on attendance/activity

3. Membership Activation & Retention

• Onboarding flows for new members
• Engagement campaigns to drive repeat visits
• Feedback and check-in journeys

4. Sales Recovery & Re-Engagement

• Campaigns targeting inactive or undecided prospects
• Structured follow-ups to re-engage interest

Automation at the Core

Multi-Step Journeys

• 8–12 touchpoints across key workflows
• Dynamic messaging based on user behavior

Advanced Segmentation

• Target users based on:
  • Interest level
  • Class participation
  • Membership stage

Centralized Inbox + Tasks

• Assign follow-ups to staff
• Track conversations in one place
• Improve accountability across the team

The Results

High-Converting Campaigns

• 15–30% conversion rates across targeted outreach campaigns
• Significant improvement vs traditional batch messaging

Increased Engagement

• 2–3x higher engagement through personalized, automated journeys

Operational Efficiency Gains

• Reduced manual follow-ups for sales staff
• Streamlined communication workflows
• Improved team coordination through shared inbox + task management

Reliable Automation

• 100% consistent journey execution
• No missed triggers or lost leads

Customer Voice

“Gleantap makes my job much more easy and effective, significantly enhancing my work efficiency.”

“It helps me segment interested clients and create highly customizable outreach strategies tailored to their needs.”

“The inbox feature keeps everything organized and allows us to assign tasks, improving team collaboration.”

Why It Worked

1. Personalization at Scale

Every prospect and member receives relevant, timely communication

2. Reliable Automation

No missed follow-ups = no lost opportunities

3. Sales Enablement

Tools designed not just for marketing—but for real sales workflows

4. Unified System

Inbox + campaigns + automation = one source of truth

The Outcome

HOTSHOP transformed their sales and engagement from:

❌ Inconsistent, manual, and fragmented
✅ Automated, scalable, and conversion-driven

Key Takeaways

• Automation isn’t just efficiency – it’s revenue growth
• Personalized outreach significantly improves conversion rates
• Sales teams perform better with centralized tools and workflows

Ready to Drive More Conversions Like HOTSHOP?

If you’re using tools that limit your ability to:

• Automate follow-ups
• Personalize outreach
• Track and manage conversations

👉 Gleantap can help you turn your sales process into a scalable growth engine