Fill Your Schedule. Keep Every Patient Coming Back.
Gleantap's AI handles patient inquiries in seconds, automated reminders slash no-shows, and real-time data shows you exactly where patients are dropping off — so your staff can focus on care, not chasing appointments.
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See how Gleantap can help your practice grow.
Healthcare practices using Gleantap see results fast
2.1x
More Patient Bookings
<60s
AI Response to Inquiries
40%
Reduction in No-Shows
Leading Healthcare Practices Trust Gleantap to Drive Growth
From single-provider clinics to multi-location medical groups, Gleantap replaces the chaos of disconnected tools with one AI-powered platform that books, retains, and grows.
John H.
“Excited about AI chatbot and automation features, but onboarding and training need improvement.”
Jennifer B.
“We can keep our phone number while using SMS + CRM together. Integration with Mindbody is a huge plus.”
Jeronimo P.
“Very responsive support and stable platform. We’ve used it for years with no major issues.”
Know Every Patient Like They're Your Only One
Gleantap builds a living profile for every patient — visit history, treatments, insurance, preferences, and communication history — all updated in real time. Your team always knows exactly who they're talking to and what that patient needs next.
Patient Profiles
See full patient history including all visits, treatments, conversations, and preferences under one profile.
Cross-Location Tracking
Recognize patients across multiple locations and providers for coordinated care and messaging.
Event-Based Segmentation
Group patients by shared patterns like visit frequency, treatment type, and recall schedule.
AI That Fills Your Schedule Automatically
Gleantap watches every inquiry and automatically moves them through your booking pipeline. No more phone tag or missed callbacks — the platform knows when to send a reminder, when to offer online booking, and when to escalate to staff.
Custom Pipeline Stages
Set up stages for new patient inquiries, consultation bookings, follow-up appointments, and recall visits.
Visual Booking Board
Drag and drop interface with color-coded stages showing patient name, contact info, inquiry type, and priority.
Automatic Stage Movement
Rules that advance patients based on their responses, booking status, and engagement.
AI Responds to Every Patient Inquiry in Seconds, Day or Night
The moment someone fills out your contact form, messages you on Instagram, or calls after hours — Gleantap's AI responds instantly, answers common questions about services, insurance, and availability, then books them in. The first practice to respond wins the patient.
Instant AI Responses
AI handles FAQs about services, insurance accepted, hours, and availability — booking appointments directly in the conversation.
24/7 Availability
Patients can book, reschedule, or ask questions any time — nights, weekends, holidays — without waiting for your office to open.
Smart Handoff to Staff
AI handles routine inquiries and seamlessly escalates complex cases to the right team member with full context.
Turn Website Visitors Into Booked Patients Without Lifting a Finger
Gleantap captures leads through smart intake forms, insurance verification flows, and appointment request widgets — then hands them directly to an AI agent that books consultations, answers questions, and keeps prospects engaged until they're ready to visit.
Digital Intake Forms
Collect patient information, medical history, and insurance details on HIPAA-aware forms that sync to each patient's profile.
Online Appointment Booking
Let patients book directly from your website with real-time availability and automated confirmation.
Surveys and Feedback
Run patient satisfaction surveys and collect feedback to improve the care experience and generate reviews.
Never Miss a Message From a Patient Again
SMS, email, Instagram, Facebook, WhatsApp, web chat — every patient conversation lands in one inbox. AI handles routine questions, appointment confirmations, and recall reminders 24/7. Your staff handles what actually needs a human. Nothing falls through the cracks.
Unified Inbox
Respond to SMS, email, Facebook, Instagram, and WhatsApp from a single screen.
Built-in VoIP Calling
Call patients directly from your browser or mobile app without switching tools. Every call is logged.
AI-Powered Responses
AI drafts responses, handles appointment scheduling, and answers FAQs — your team reviews and sends with one click.
Send the Right Message at the Exact Moment It Matters
Gleantap watches what every patient does — and reacts automatically. Missed their 6-month dental cleaning? They get a recall text. New patient hasn't booked a follow-up? An AI sequence kicks in. Annual physical coming due? A personalized reminder lands in their inbox.
Recall & Reactivation Campaigns
Automated sequences for overdue patients based on treatment schedules, last visit dates, and care protocols.
Appointment Reminders
Multi-touch reminders via SMS and email — 1 week, 1 day, and 2 hours before — with easy reschedule links.
Post-Visit Follow-Up
Automatic check-in after procedures, review requests for satisfied patients, and care instruction reminders.
See Exactly Where Patients Are Dropping Off — and Fix It
Gleantap surfaces the revenue insights that matter: which referral sources convert, which providers retain patients, which campaigns drive bookings. Stop guessing. Start making data-driven decisions that directly impact your bottom line.
Analytical Dashboards
Track lead pipeline status, appointment conversion rates, provider performance, and campaign engagement.
Patient Segment Reports
Analyze any patient group by visit patterns, treatment history, and lifetime value to identify who needs outreach.
Custom Scorecard
Monitor new patient growth, recall rates, and team activity across all your locations in one view.
95% of Your Website Visitors Leave Without a Trace. Not Anymore.
Gleantap identifies who is browsing your website — even if they never fill out a form. See which service pages they visited, which providers they researched, and what they were interested in. Then trigger an AI-powered outreach automatically before they book with another practice.
Reveal Anonymous Visitors
Match website visitors to real identities using behavioral signals and data enrichment — no form fill required.
See Exactly What They Browsed
Track which service pages, provider bios, insurance info, and location pages each visitor viewed.
Trigger Instant AI Outreach
The moment a high-intent visitor is identified, Gleantap automatically kicks off a personalized SMS or email sequence to bring them in.
Plugs Into Your Stack in Minutes. No IT Team Required.
Gleantap connects with your existing EHR, practice management, and scheduling tools — so you get AI-powered growth without replacing what already works.
Everything Your Practice Needs to Grow. Nothing It Doesn't.
One platform. AI agents, automated patient journeys, a full CRM, reputation management, and real-time analytics — built for healthcare practices that want to grow fast without duct-taping 10 tools together.
Omnichannel Inbox with AI Agents
Manage patient conversations from SMS, email, Facebook, Instagram, WhatsApp, and web chat in a single inbox. AI Agents handle routine questions and appointment bookings.
Learn MoreMarketing Automation
Create campaigns for appointment follow-ups, recall reminders, and reactivation messages to lapsed patients.
Learn MoreSales CRM
Unified patient profiles, pipeline visibility, and task assignment to increase appointment conversion.
Learn MoreLoyalty & Gamification
Create a reward system with points, badges, challenges, and tiered levels to keep patients engaged.
Learn MoreMost customers are leaving positive reviews across channels. Your brand reputation is strong and well-maintained.
Ready to Put Your Practice's Growth on Autopilot?
Join healthcare practices using Gleantap's AI, automations, and data to get more patients, keep them longer, and grow revenue — without adding headcount.
Ready to Put Your Practice's Growth on Autopilot?
Join healthcare practices using Gleantap's AI, automations, and data to get more patients, keep them longer, and grow revenue — without adding headcount.